Job Description
Office Coordinator Lead - LA Office at Hermeus summary:
The Office Coordinator Lead at Hermeus manages front office operations and facilities to create a welcoming and efficient work environment. This role involves overseeing daily administrative tasks, vendor management, event coordination, and team leadership to support employee engagement and operational excellence. The position requires strong organizational and communication skills within a fast-paced aerospace and defense technology company.
Hermeus is a venture capital-backed aerospace and defense technology company. The business is focused on building high-speed products that sustainably deliver asymmetric advantage to the Department of Defense and allied partners. Utilizing an iterative development approach to aircraft, Hermeus' high-Mach and hypersonic aircraft aim to deliver capabilities at a pace not seen in the U.S. since the 1950s.
We are looking for an enthusiastic and organized Office Coordinator Lead to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates.
The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.
Responsibilities: - Reception & Hospitality
- Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
- Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
- Office & Facility Operations
- Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
- Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
- Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
- Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
- Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
- Event & Engagement Support
- Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
- Assist in planning and executing office events, orientations, and special projects.
- Administrative Coordination
- Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
- Act as the primary point of contact for site-level inquiries related to office services and supplies.
- Work cross-functionally with other departments to ensure efficient communication and operational support.
- Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
- Continuous Improvement
- Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
- Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.
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Minimum Requirements: - High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
- 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
- Excellent interpersonal and communication skills with a professional and approachable demeanor.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Proficient in Microsoft Office Suite and comfortable using basic office equipment.
- Ability to stand for extended periods and lift up to 50 lbs.
- Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
- Experience in aerospace or similar industry a plus.
Working Conditions: - Primarily office-based role with frequent interaction across engineering, operations, and leadership teams.
- May require occasional presence in manufacturing, hangar, or test environments where exposure to noise, dust, chemicals, or moving mechanical parts is possible.
- Work is generally performed indoors in a climate-controlled environment.
- Standard business hours with occasional evening or weekend work to meet program deadlines or support teams.
- Regular use of computers, teleconferencing tools, and standard office equipment.
Physical Conditions: - Ability to remain in a stationary position (sitting/standing) for extended periods while working at a computer or in meetings.
- Frequent communication with team members, requiring clear verbal and written communication skills.
- Occasional lifting, carrying, or moving objects up to 20 lbs (e.g., product samples, documentation, equipment).
- Ability to safely enter and move around industrial, production, or testing areas, including climbing stairs, bending, or wearing required personal protective equipment (PPE).
$72,000 - $115,000 a year
The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
Salary is only one part of our total compensation and benefits package. Hermeus offers competitive salary and equity, unlimited PTO policy, paid parental leave, potential for year-end bonuses, and more!
100% employer-paid health care
401k & Retirement Plans
Unlimited PTO
Weekly Paid Office Lunches
End of Year Bonuses
Fully stocked breakrooms
Stock Options
Paid Parental Leave
U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a "U.S. person" as defined by22 C.F.R. § 120.62or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.
EQUAL OPPORTUNITY Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
Keywords:
office coordination, facilities management, administrative support, aerospace industry, vendor management, employee engagement, front office operations, event coordination, team leadership, process improvement
Job Tags
Weekly pay, Permanent employment, Full time, Casual work, Work at office, Afternoon shift,