Job Description

Overview: We are seeking a highly skilled individual to join our team as an Office Coordinator. In this role, you will play a crucial role in creating a positive first impression and ensure the smooth flow of communication to clients, customers, and employees and visitors. The ideal candidate will possess excellent customer service skills, attention to detail, and ability to multitask.

Responsibilities:

• Welcoming clients, guests, and employees with a friendly and professional demeanor, and directing them to the appropriate person or department.
• managing incoming calls, taking messages, and transferring calls to the appropriate individuals.
• Coordinating meetings, appointments, and conference room bookings for staff and clients.
• Sorting and distributing incoming mail; prepare outgoing mail/FedEx, UPS and courier packages
• Entering and updating data in spreadsheets, databases, and other software programs as needed.
• Monitoring and ordering office supplies, ensuring that necessary materials are always available while coordinating with supply vendors.
• Managing calendars and scheduling meetings.
• Providing administrative support for special projects or events as needed.
• Handling sensitive information and maintaining confidentiality regarding company and employee matters.
• Keeping the reception/meeting spaces/ pre-function/kitchen area clean and organized, creating a positive first impression for visitors.
• Being flexible and adaptable to handle unexpected tasks or changes in priorities.
• Issue purchase orders to project teams/shop.

Qualifications:

• Associate degree strongly preferred or 3+ year experience working as administrative assistant or similar role.
• Proficient in Microsoft Excel, Word and Outlook required.
• Excellent organizational skills and the ability to handle multiple tasks efficiently.
• Ability to communicate well both verbally and in writing.
• Ability to lift 50 lbs. occasionally.

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