Job Description
Dean's Office Administrative Coordinator - 136886 at University of California San Diego summary:
The Dean's Office Administrative Coordinator at the Herbert Wertheim School of Public Health provides high-level administrative support to the Dean and Assistant Deans, managing communications, calendars, and confidential documents. This role involves organizing complex events, coordinating travel and expenses, and supporting strategic initiatives to ensure smooth school operations. The position demands strong organizational, communication, and multitasking skills within a dynamic academic public health environment.
Payroll Title:
ADMIN OFCR 2 CX Department:
School of Public Health Hiring Pay Scale
$32.75 - $50.62 / Hour Worksite:
La Jolla Appointment Type:
Career Appointment Percent:
100% Union:
CX Contract Total Openings:
1 Work Schedule:
Days, 8 Hour Shifts, Monday - Friday
# Dean's Office Administrative Coordinator Filing Deadline: Tue 10/14/2025 Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from Career Appointment : Apply by 10/02/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 10/14/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all. The School focuses on health, diversity, inclusion, and social equity in everything we do. We believe this starts in the workplace, where we actively strive to ensure a sense of belonging for everyone and honor the idea that through our differences, we are better together. In working to fulfill that vision, we are comprised of more than 125 primary appointed faculty and academics, 200 staff members, and 25 secondary appointed faculty and provide mentorship and instruction to 850+ BSPH undergraduate major students and 225+ postgraduate students across six degree programs as well as a clinical residency. We conduct research and instruction in public health disciplines such as Biostatistics and Bioinformatics, Climate & Environmental Health, Community Health Services & Preventive Medicine, Epidemiology, Global Health, Health Behavior, Health Equity & Justice, Health Policy, Public Mental Health & Substance Use, and Technology & Precision Health, totaling ~$255M in grants and contracts and housing five research service cores. We engage in research and teaching collaborations across the University and the community at-large. Partnerships with the community and with health agencies are fundamental to the School.
Provides high-level administrative support to the Dean, Associate Dean, and Assistant Deans of the School, serving as a key liaison within the Dean's Office. Utilizes strong organizational and communication skills to manage and disseminate information across the School through interpersonal, telephone, and digital communication. Independently drafts responses to incoming communications, handles highly confidential documents, and maintains secure files. Coordinates and executes complex, high-profile events for the School and the combined Health Sciences Schools, overseeing logistics such as venue selection, AV support, catering, and promotional materials. Manages meeting logistics including scheduling, room reservations, agenda preparation, and minute-taking. Oversees the School calendar and ensures timely updates. Processes travel arrangements, entertainment expenses, and reimbursement requests, and manages procurement of office supplies and promotional items. Supports strategic initiatives by integrating professional concepts into daily operations, resolving complex operational challenges, and contributing to the implementation of organizational goals. Performs additional tasks and special projects as assigned.
MINIMUM QUALIFICATIONS - Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training providing administrative support.
- Ability to use sound judgment in responding to issues and concerns.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Ability to communicate effectively with external vendors, scholars, academics, and professional colleagues of the Deanverbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes. Effectively track and execute program management timelines for complex and high profile events.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
- Experience in booking all aspects of domestic and international travel, individual and groups.
- Experience in complex executive calendaring.
PREFERRED QUALIFICATIONS - Knowledge and experience with UC San Diego systems (Concur, Oracle.
SPECIAL CONDITIONS - Employment is subject to a criminal background check.
- Must be able to work various hours and location based on business needs.
Pay Transparency Act
Annual Full Pay Range: $68,382 - $105,695 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $32.75 - $50.62
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable. UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California's Anti-Discrimination Policy, please visit:
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Keywords:
administrative support, executive coordination, event planning, calendar management, travel coordination, public health administration, confidential document handling, organizational skills, communication skills, strategic initiative support
Job Tags
Hourly pay, Contract work, Work at office, Local area, Monday to Friday, Day shift,